Testimonials

Office Manager

 

Do you want to impact the lives of the underserved and unemployed people in your community? Now is your opportunity to spring into a rewarding career with a recognized leader in workforce development whose reputation for preparing low-income parents for employment is unmatched in the community. CWEE is committed to preparing and connecting career seekers to quality employment as well as serving as a quality employer whose culture encourages and supports work-life balance.

 

Title: Office Manager

Position Status: Full-time, Non-Exempt

Reports to:  COO

Salary: $43,000 - $48,000

Benefits: Full benefits including three weeks of vacation, every other Friday off, paid health days, paid family leave, retirement, health insurance, and more.

 

Founded in 1982, CWEE fosters personal and professional transformation for low-income families through confidence building, customized skills training, and career advancement. CWEE believes that regardless of personal situations and other barriers to employment, when an appropriate level of education and support is provided, individuals can and will succeed.

 

CWEE has a long history of expertise and knowledge in the field of adult education and workforce development. We are advocates on many levels - from our work on poverty and education issues to our core program and services - we work tirelessly on behalf of those we serve. CWEE's holistic model is comprised of three key phases - preparing for employment, finding employment, and keeping employment.

 

SUMMARY OF POSITION:

The Office Manager oversees the day-to-day administrative functions of the CWEE office, supporting organizational outcomes by maintaining systems and coordinating the activities of the receptionist, program assistant and volunteers. This person is responsible for contributing to and maintaining a positive and supportive work environment, ensuring high levels of organizational effectiveness, communication and safety. The Office Manager organizes and coordinates administrative duties and office procedures and is the first point of contact for service contractors and vendors.

 

ESSENTIAL RESPONSIBILITIES:

  • Work with COO to supervise and coordinate overall administrative activities for the administration team.
  • Serve as point person for duties including:
    • Sorting and distribution of mail
    • Maintaining and procuring office supplies
    • Errands and shopping
    • Scheduling and coordination of meetings and appointments
    • Organizing the office layout and equipment
    • Maintaining the office condition and arranging necessary repairs
  • Monitor and trouble-shoot operating, telecommunications and information systems
  • Provide administrative support to the CEO and COO
  • Coordinate board meeting logistics
  • Partner with COO and accountant to update and maintain office policies as necessary
  • Organize office operations and procedures
  • Support contract and price negotiations with office vendors and service providers
  • Provide general support to participants, staff and guests
  • Assist in the recruitment and onboarding process for new hires
  • Oversee the First Impressions Boutique
  • Address employees queries regarding office management issues
  • Liaise with facility management vendors, including cleaning, maintenance, HOA and IT
  • Support the Workplace Culture Committee in planning in-house or off-site activities, like parties, celebrations and trainings.

 

REQUIRED QUALIFICATIONS:

  • Two years experience as an office manager or administrative assistant
  • Knowledge of office administrator responsibilities, systems and procedures
  • Proficiency in MS Office (MS Excel and MS Outlook, in particular)
  • Excellent time management skills and ability to multi-task and prioritize work
  • Attention to detail and problem solving skills
  • Excellent written and verbal communication skills
  • Strong organizational and planning skills in a fast-paced environment
  • A creative mind with an ability to suggest improvements
  • High School degree; additional qualification as an administrative assistant will be a plus

 

PREFERRED QUALITIES:

  • Experience working with diverse individuals and economically disadvantaged populations.
  • Persuasive and clear communicator with excellent written, verbal and interpersonal communication skills.
  • Confident individual who possesses strong self-awareness, self-regulation and ability to adapt to change and uncertainty in ever-changing business environments.
  • Analytical and strategic thinker who possesses strong problem-solving skills and is business savvy.
  • Excellent organizational skills and proven ability to manage multiple projects and deadlines with attention to detail, in a fast-paced environment.
  • Excellent customer service skills and ability to follow through on tasks with little supervision.
  • Positive attitude, values a good sense of humor and results-driven.

 

CWEE is an Equal Opportunity Employer.

Minorities and individuals dedicated to diversity and multiculturalism are encouraged to apply.

A criminal background check of 7 years is required.

 

TO APPLY:

Please submit cover letter and resume to kstran@cwee.org. Invitations for interviews will be extended upon review of qualified candidates until the position is filled.